Guide: How to Manage Multiple OneDrive Accounts in Windows 10
Both smartphones and computers are smart enough to run multiple accounts of the same app or service. OneDrive is Microsoft’s own cloud storage service and is embedded in the file explorer of a PC running the Windows 10 operating system. However, Windows can only sync one OneDrive account / folder locally on your computer. If you have multiple OneDrive accounts that you use often, make them easy to manage by syncing them locally on the same device. It saves time and you can easily manage files on those accounts without having to visit your browser. So if you’re using multiple OneDrive cloud accounts (a personal and work account, for example), check out how to effectively add and manage multiple accounts on your Windows 10 PC.
Add the first account
If you don’t already have a OneDrive account previously linked to your Windows PC, follow the steps below to do so. Otherwise, skip to the next section (Adding a second OneDrive account) below. Step 1: Tap the Windows key on your keyboard, scroll through the list of apps and tap OneDrive to launch it.
If you don’t have OneDrive installed on your device, you can install it from the Microsoft Store app, the Microsoft website, or the official OneDrive website. Download the OneDrive Windows app Step 2: Tap Sign In button
Step 3: On the new window that appears up, tap a preferred Microsoft account already connected to your PC or enter the login information for a new account.
Step 4: Tap Continue to continue.
Step 5: Now that you are signed in, the first OneDrive account is connected to your Windows computer and you can access and manage its contents through your PC’s file explorer. Follow the steps below to add a second account.
Add a second OneDrive account
Step 1: Right-click on the OneDrive icon in the notification area of your PC’s notification area, i.e. in the lower right corner of the taskbar. Note: If you can’t find the OneDrive icon in the notification area, tap the upward pointing arrow ‘Show hidden icons’ buttonThe OneDrive icon should be there.
Step 2: The next up, select Settings from the list of options in the OneDrive menu.
That will open up a new Microsoft OneDrive window where you can customize and change the OneDrive account connected to your PC. That’s also the window where you add new OneDrive accounts. Step 3: Tap Accounts to navigate to the accounts section.
Step 4: Tap on ‘Add account’ button
That will open another window asking you to enter the account credentials of the second OneDrive account you want to link to your PC. Step 5: Enter the email address of the second OneDrive account and tap Sign in button Note: You cannot add two personal OneDrive accounts to the same Windows device. Microsoft only allows users to sync one personal account and one (paid) business account. If you try to sync another personal OneDrive account, you will get an error that reads, “You are already syncing a personal OneDrive on this computer. Unlink that account to add a new account. “
Step 6: Enter the password for the second account and tap Sign in button
That logs you into your second OneDrive account and syncs it with your PC. Logging into the process can take a few seconds (or minutes). Then continue with the setup up the newly added OneDrive. Step 7: Windows will show you the folder location of the new OneDrive account and other information. You can tap Change location button if you want to change the default folder of the new OneDrive account.
Otherwise, tap Next button continue. Step 8: And that’s it. You have successfully linked a second OneDrive account to your Windows PC and the sync should start immediately. You should also receive a notification (at the bottom right corner of your screen) to that effect.
Manage multiple OneDrive accounts
Now that you have successfully linked two OneDrive accounts to your PC, you should notice some changes.
Multiple OneDrive icons
The first and most obvious change is that your PC now displays multiple OneDrive icons in the notification area of the taskbar; see image below.
Note that there are two different colored OneDrive icons. The gray-colored icon is your personal OneDrive account, the blue-colored icon represents the (paid) business account. That distinction would help you manage both accounts efficiently.
Multiple OneDrive folders
In the navigation pane of your PC’s file explorer, you would also notice that there are now two OneDrive folders. Interestingly, Windows neatly labels both folders so that you can easily identify them.
The personal OneDrive folder is labeled Personal, while the second (business) account is labeled with the email address associated with the account.
All-round access to OneDrive
If you have multiple OneDrive accounts and often use them for different purposes (e.g. work, business, or school), the steps above will help you access all accounts easily. That saves you time and eliminates the stress of logging in with multiple browsers. The next up OneDrive is a handy cloud storage app and service from Microsoft. If you are not familiar with the service, check out the article linked below tips which can guide you to use OneDrive like a pro.
How to Manage Multiple OneDrive Accounts in Windows 10: benefits
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