Guide: Backup and Sync Zoho Docs: Tips and Tutorial
When it comes to choosing between Google Docs, Zoho Docs (Writer), or MS Word Online, and the main concern that comes to mind is cross-platform availability. All you need is a decent internet connection, and you can continue your work from just about anywhere. And the collaboration feature is the icing on the cake. You will feel an added sense of security knowing you have a backup that you can fall back on if, under certain unforeseen circumstances, you cannot access the primary files. A sad situation, but as we all know it happens to the best of us. Nowadays, creating a cloud backup isup of your offline files is considered almost a norm. And of course the other side is also true. After all, you don’t want to miss out on your precious data. Fortunately, Zoho Docs allows you to sync your files with services like Dropbox or you can save your Writer file to your Google Drive account. Let’s see how to get it going.
Sync with Dropbox
Zoho Docs also allows you to configure your Dropbox account. The only downside is that it is a two-way sync which means all your files on your Dropbox account will be synced with Zoho and vice versa. Follow the steps below to configure your Dropbox account. Step 1: Open Zoho Docs and click the Dropbox icon in the top right corner. Click Configure your Dropbox account.
Now you will be redirected to a new login page. All you have to do is enter your Dropbox account information and log in. Step 2: Once the account is verified, you will see your Dropbox username. Click on it and you will be redirected to the sync configuration page.
The folder structures of both Dropbox and Zoho Docs will be displayed and all you need to do is select the correct folder for your job. When you are done, click on Sync Folders button and that’s it. Synchronization starts immediately.
You can even select the sync times. Depending on your priority, you can select Continuous sync. But, I would say go for the Sync once option as it will take care of most things. Did you know: Dropbox Paper has a myriad of keyboard shortcuts for formatting text.
Things to keep in mind
Only one Dropbox folder can be synced with Zoho Docs. For now I have kept my Dropbox folder empty because I don’t want these files in Zoho. Also, Zoho does not allow syncing of subfolders and files in those folders. If you delete a file in one of the services, you must also manually delete the files in the other. That’s because Zoho Docs doesn’t have file deletion sync like at the time of writing.
Sync with Google Drive
Zoho Docs doesn’t technically allow you to sync folders or documents with Google Drive. Instead, you can save a file directly to Google Drive. You can also use this process to save files to your Dropbox folder. Once you’ve finished your work on the document (and all comments have been addressed), click File> Save to Other Drives and select Google Drive from the list.
It goes without saying that you must log in and provide the relevant permissions. Once done, you should be able to see all of your Google Drive folders neatly in the small window.
Now you can select a new folder or create a new folder to save your file. Just click on ‘Add to this folder’ button, and your document will be uploaded immediately.
The good thing about this process is that you can select the format of your file. From PDF to DOCX or ODT, you are free to choose from a decent list of options. You can also add more than one Google Drive account. If you are someone who is a bit paranoid about privacy and security issues, you can even delete the account when you are done with your work.
For both, click Options> Delete in the Save to other drives window. Unfortunately the same feature is not enabled for Zoho Presentation or Zoho Spreadsheet.
How about offline backupup
While Zoho Docs does not provide a native way to backupup of files on your PC, there is a small solution. This allows you to achieve almost similar results. I said the same and not exactly. If you are a regular user of Zoho Docs, you should know by now that it allows you to download files to your PC. The good thing is that Zoho Docs offers many options for you to choose from. So whether you want to save the file as a PDF or as plain text, the choice is yours. To do this, open File, click Download as and choose one of the options. You can also choose to protect your files with a password in case you use a shared computer. Pro Tip: Zoho Writer offers a distraction-free writing mode called Focus Typing. To access it, click Tools> Layout Options and toggle the switch for Focus Typing.
Welcome peace!
With a modern touch and cool editing tools, Zoho Docs is a suitable tool for all your word processing tasks or spreadsheet needs. Plus the neat collaboration features is the cherry on top. And once you’ve figured out a good way to back-up To create all your important documents, I would say you are sorted. The next up Speaking of collaboration, did you know that Zoho Writer allows you to lock your documents while collaborating? Read the following post to know all the hidden tips and tricks
Backup and Sync Zoho Docs: Tips and Tutorial: benefits
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